Authorizations and Payments
How do I make a payment through Batch?
Batch users can make payments either through ACH or via wire transfer. There is currently a $10,000 limit per week on ACH payments to Batch; if the payment is over $10,000, we ask that bookstores continue to use wire transfers.
Whether through ACH or wire transfer, the payment needs to settle in Batch’s bank account by 5pm eastern time on the authorization deadline, which is shown at the top of every page on the Batch Payments website. ACH payments usually take a few days to clear, so please be sure to allow yourself enough time for the transaction to finalize.
Note on wire transfers: We recommend that you reach out to your bank in advance of making your first wire payment to Batch to find out how they do them. Many banks offer online and tele-options for initiating wire transfers, while a small number require that you initiate a wire transfer in person.
To set up a payment to our US bank account, download the instructions How to Make a Payment found here and on our Batch Payments page. If you have any questions, please contact us at firstname.lastname@example.org.
What is the deadline for authorizing transactions and submitting payment?
Authorizations and your payment must be with us by the close of business day (5pm eastern) on the authorization date shown at the top of every page of your Batch account.
Batch submits payments to vendors on a weekly and/or monthly schedule. For each weekly clearance, the deadline for authorizing invoices and submitting payment to Batch is Wednesday at 5pm eastern.
Batch also does a clearance on the last day of the month in which the deadline for authorizing invoices and submitting payment to Batch is 5pm eastern, two business days prior to the last day of the month. If the last day of the month falls on a weekend, the clearance will occur on the Friday preceding the weekend.
We have therefore automated the system to ensure that only payments that have cleared in our accounts will be processed for payment to suppliers. If full funds have not reached the appropriate account by close of business (5pm eastern) on the day of authorization, all transactions for that month will be automatically unauthorized that evening.
To ensure that your transactions are not unauthorized, we would advise you to arrange payment in good time – bearing in mind the speed of your own bank – so that the money reaches us by the authorization date.
What does 'automatic unauthorization' mean?
If we have not received your payment by the authorization deadline shown at the top of every page of your Batch For Books account, the invoices that have been authorized will be automatically unauthorized. You can find a list of these transactions within Batch at Reports → Auto-unauthorized transactions, where you will be able to re-authorize them for the next payment period. Auto-unauthorized transactions will also show up as Open Invoices under the Current Period Summary.
What do I do if invoices appear on my statement but do not appear on Batch?
Email email@example.com detailing the nature of the problem. If you’re able to provide supporting documentation, such as a statement or an invoice, attach that to the email as well.
Can I take my credit notes before the due date that is shown on Batch For Books?
No – you must contact the vendor about taking any credit note early.
How do I find the balance of my funds with Batch For Books?
Click ‘Reports’ and then ‘Bookseller Payment Status’. This will show any balance carried forward from the previous clearance.